ࡱ>  []RSTUVWXYZ} ]bjbj55 ۤ__~}}NJNJNJNJNJ4hc4L1333333vP3NJ"3NJNJ|HגגגpNJNJ1ג1גגjk_ǻ2^0vhhdhNJג33גh} : PM039 Project Steering Committee Agenda Template and Guide Version 2.1, April 2008 This Guide is intended to be read in conjunction with the following template for the development of a Project Steering Committee Agenda. As such, the Guide should be removed from the front of your final document. The project management templates are being continuously improved. Feedback on suggested improvements to this template would be appreciated, and may be made to Project Services by emailing  HYPERLINK "mailto:PMInfo@dpac.tas.gov.au" PMInfo@dpac.tas.gov.au. DISCLAIMER This material has been prepared for use by Tasmanian Government agencies and Instrumentalities. It follows that this material should not be relied upon by any other person. Furthermore, to the extent that this material is relied upon, the Crown in Right of the State of Tasmania gives no warranty as to the accuracy or correctness of the material or for any advice given or for omissions from the material. Users rely on the material at their own risk. What is a Project Steering Committee Agenda The Agenda of any meeting, lists the items that have been selected for discussion or that need to be raised in order to draw attention to what is happening on the project. It usually includes: The steering committee name The date of the meeting The meeting number eg. If it is the first meeting then it would be meeting 1 of Location of where the meeting is to be held A numbered list of items that need to be raised or discussed. The information contained in the agenda should be brief and succinct. Steering Committee members should be able to determine from the agenda the level of analysis required of any attached documentation. For example, depending on the recommendation the members may need to read and be able to comment upon a document prior to endorsing it or a particular course of action, or members may only need to quickly glance through a document if it is for noting only. The Agenda should be sent to the steering committee members and the minute taker several days prior to the meeting taking place. This will allow them to request changes or add any new agenda items via the secretariat (the person responsible for organising the agenda and meeting papers).How to use this template The template consists of a simple table that reflects the nature of the information that is to be addressed. The completed Agenda should be brief and to the point, so it conveys quickly the essential information. A number of different text styles have been used within the template, as follows: Text in blue italics is intended to provide a guide as to the kind of information that can be included in a section and to what types of projects it might be applicable. It should be deleted from the final document . Text in normal font is intended as examples. Text enclosed in is intended to be replaced by whatever it is describing. This document has been formatted for duplex printing. If you intend to print single sided, you may need to delete some page breaks. Checklist Have you remembered to remove: This guide and checklist from the front of your document? All blue italic instructional text and within the template? PROJECT NAME AGENDA MEETING NUMBER