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Managing a project

Initiating a project | Setting up a project | Managing a project | Finalising a project

Viewed as the most productive (and hectic) phase, management involves the production of the project outputs. Ongoing management of the stakeholders, risks, quality, resources, issues and work of the project is indicative of this period in the life of the project.

The resources provided in this toolkit include links to relevant:

Sections from the Tasmanian Government Project Management Guidelines
Fact sheets
Templates
Examples
Useful links
plus any further resources that may be helpful

For further information please contact project.management@dpac.tas.gov.au.

Toolkit resources for managing a project

Project management mailing list HTML Page

The Project Management Mailing List has been set up to support the sharing ideas and information about project management within the Tasmanian Government, between the three tiers of government, and between private and public sectors.

Business cases, program and project business plans HTML Page

Lists examples of project business cases and program and project business plans.

Project execution and status reporting HTML Page

Lists examples of execution plans, staff management plans, output development strategies and status reports.

Project management quality advisory and review services HTML Page

Provides information about quality advisory and review services including a range of fee-based services available to Tasmanian Government agencies.

Section 2 Planning and Scoping PDF File

(96.2 kb)

Section 3 Governance PDF File

(142.1 kb)

Section 4 Organisational Change Management and Outcome Realisation Planning PDF File

(538.9 kb)

Section 5 Stakeholder Management PDF File

(108.0 kb)

Section 6 Risk Management PDF File

(74.8 kb)

Section 7 Issues Management PDF File

(78.4 kb)

Section 8 Resource Management PDF File

(49.1 kb)

Section 9 Quality Management PDF File

(91.3 kb)

Section 10 Status Reporting PDF File

(33.5 kb)

Section 11 Evaluation PDF File

(99.4 kb)

Section 13 Documentation PDF File

(70.0 kb)

Developing a Gantt Chart Fact Sheet v1.2 PDF File

(304.6 kb)

Describes a gantt chart and provides information on what, why, when and how they are used to show the relationship between activities, tasks, milestones and resources of a project.

Developing a Work Breakdown Structure Fact Sheet v1.2 PDF File

(158.1 kb)

Provides detail on how to plan and document the sequence of work required to develop and deliver project outputs.

Developing a Milestone History Monitor Fact Sheet v1.2 PDF File

(224.0 kb)

Provides information and guidance on developing a milestone history monitor, a tool to show rescheduling of project milestones.

Document Control Fact Sheet v1.3 PDF File

(146.3 kb)

Explains the value of using document control procedures and how to implement them.

Developing a Risk Management Plan Fact Sheet v1.4 PDF File

(161.9 kb)

Details steps in developing a project risk management plan which helps identify the level of risk and uncertainty and aids the successful completion of a project.

Developing a Project Communication Strategy Fact Sheet v1.2 PDF File

(115.7 kb)

How to develop a project communication strategy to ensure the commitment of key stakeholders.

Project execution plan template and guide v1.1 MS Word

(693.0 kb)

Provides a template in Word format for download and information on what a project execution plan is, why it would be developed and how to use the template.

Project status report template and guide v2.4 MS Word

(610.5 kb)

Provides both a template and detailed guide on completing the template to assist in developing a project status report.

Project phase review report template and guide v1.2 MS Word

(617.0 kb)

Provides a template in Word format for download and information on what a phase review is, why it would be undertaken, and how to use the template.

Project Management Advisory Committee Terms of Reference PDF File

(16.1 kb)

Outlines the Project Managment Advisory Committee Terms of Reference.

Community Client Health Profile Program Steering Committee Terms of Reference PDF File

(109.1 kb)

Provides an example of Terms of Reference for a steering committee from the Community Client Health Profile (CCHP) Program of projects, Department of Health and Human Services.

Community Client Health Profile Program Governance Structure PDF File

(223.9 kb)

Provides an example of a governance structure, including roles and responsibilities, from the Community Client Health Profile (CCHP) Program of projects, Department of Health and Human Services.

Web Publishing Framework Project Outcome Realisation Plan v1.1 PDF File

(382.3 kb)

Provides an example of an outcome realisation plan from the Web Publishing Framework Project (WPFP), Department of Premier and Cabinet.

Outcome Realisation Case Study PDF File

(253.8 kb)

Provides a case study exploring the Tasmanian Government Web Publishing Framework Project’s innovative approach to outcome realisation, when challenged by outputs that were rapidly outdated, and non-obligatory implementation.

Project Management Information and Resources Project Outcome Realisation Plan PDF File

(183.9 kb)

Provides an example of a business plan to achieve the outcomes/benefits of the Project management information and resources project (PRIMP), Department of Premier and Cabinet.

Realising Project Benefits Project Risk Management Plan PDF File

(77.7 kb)

Provides an example of a risk management plan.

Web Publishing Framework Project Risk Management Plan v1.0 PDF File

(149.6 kb)

Provides an example of a risk management plan for the Tasmanian Government Web Publishing Framework Project, developed to ensure that levels of risk and uncertainty are properly managed for the remainder of the project, by the Department of Premier and Cabinet.

Realising Project Benefits Project Quality Management Plan PDF File

(59.1 kb)

Provides an example of a quality management plan.

Realising Project Benefits Project Communications Strategy and Action Plan PDF File

(61.0 kb)

Provides an example of a communication strategy from the Realising Project Benefits Project, Department of Premier and Cabinet.

The State of Growth Communications Strategy PDF File

(122.0 kb)

Provides an example of a communication strategy.

Accrual Budget and Financial Management Project Communication Strategy Phase 4 PDF File

(131.1 kb)

Provides an example of a communication strategy. This Phase 4 plan outlines a planned, positive and targeted communication strategy to support the ongoing development of the Accrual Budget and Financial Management Project, Department of Treasury and Finance.

Health Connect Patient Discharge Medication Record Project Pilot Evaluation Report PDF File

(421.1 kb)

Provides an example of an evaluation report for the Patient Discharge Medication Record (PDMR), Department of Health & Human Services.

Realising Project Benefits Project Stage 1 Evaluation and Review Report v.1.0 PDF File

(256.2 kb)

Provides the Stage 1: evaluation and review report, November 2007.

Project Management Guidelines HTML Page

Provides guidelines for project management within the Tasmanian Government.

The Intiation Spiral Presentation PDF File

(99.6 kb)

Describes the spiral or iterative approach to assembly of project baseline documents in project management by John Smyrk, September 2008